Why is it important to know how many rows of SharePoint list? What is the purpose of the rows in the SharePoint list? These are the things we will discuss.
Introducing Rows Of SharePoint List
Rows are the basic part of a SharePoint list. When you create a SharePoint list, it can have different types of rows.
Based on the type of row, its content varies. Also, the number of rows in a list is different for every single SharePoint list.
SharePoint List Rows Are:
- Standard Row Custom List Data View
- Web Part Page Content Editor (CE)
- Custom Web Parts Content Editor (CE)
- Summary Links Content Editor (CE)
- Description Links
There are some other types of SharePoint list rows too. But for now, let’s focus on the above-listed row types.
How many rows are in a SharePoint list depends on the type of row that is used in it? Following are the number of rows in different SharePoint lists:
1. Standard Row:
The standard row is the most common row type in any SharePoint list. In this standard row, we can add different column values depending on what we want to store in that particular row.
And also how many columns it should contain. The number of columns depends on how many fields you want to add to your record in that particular SharePoint list type.
The more columns you want to add, the more rows will be stored in that table. And thus, more rows will be created also.
For example, if you have a Sales Dashboard which has three columns and each column contains 2 data fields. Then there will be 6 rows created for each record added into this dashboard Sales table.
These 6 standard rows will contain all the data from the 3 columns, 2 data fields each. For an average Sales dashboard with 10 sales records to be added to this table.
There will be 60 total rows created for this sales table which is pretty neat. But what if you have 100 sales records or even 1000 sales records?
So this can get messy for sure. Thus, it’s important to know how many rows you have in your table so that you can easily manage your data and control your management actions.
In short, we need to know how many rows are present in our SharePoint list. So that we can create new records and maintain our data effectively.
2. Custom List Data View:
Custom list data view rows are created when you choose a specific table type from a list template. So this is different from the standard rows as there are more columns in a custom table and that’s why more rows are also created.
Since the column count is higher, more rows will be created in that table. For example, if you have a column named “Name” and “Sales” in your SharePoint list table.
Then there will be 2 rows created for each record added into this SharePoint list. And it can have more than 2 columns too, like 3 or 4 columns.
The number of columns will decide how many rows will be created in the SharePoint list. As the number of columns increases, the number of rows also increases.
So this is perfectly fine if you want to track data from multiple columns. But for just 2 or 3 columns, this won’t be required at all.
Thus, it’s not much recommended to have a custom SharePoint list data view. If the number of columns is too high and most of them are not required at all.